5 blanks to fill
Professional Email Rewriter
Paste a rough email and get it rewritten for its goal and recipient, with a clear subject line, a shorter body and a tone that fits the relationship.
- communication
- writing
Email prompts for work, clients and customers
For anyone who writes a lot of email at work: to clients, customers, colleagues and managers. Every prompt has blanks in capitals, like [RECIPIENT] and [GOAL], for the parts that change. Fill them in on the prompt's page and copy the result, or save the prompt to your Save My Prompts library and fill it in from the extension right inside ChatGPT, Claude or Gemini.
20 promptsUpdated 17 Oct 2026
3 blanks to fill
Meeting Request Email
Write an email asking for a meeting about a topic, with a clear purpose, the expected length, what to prepare and flexible wording on times.
- communication
- writing
3 blanks to fill
Polite Follow-Up Email
Follow up on a message that got no reply, without guilt-tripping, with enough context to answer quickly and a next step that's easy to take.
- communication
- writing
3 blanks to fill
Apology and Resolution Email
Write an accountable apology email for an issue that says what happened, what's being done about it and what's still uncertain, without excuses.
- communication
- writing
3 blanks to fill
Difficult Feedback Email
Put difficult feedback into an email with specific observations, their impact, clear expectations and an open invitation to talk it through.
- communication
- writing
4 blanks to fill
Customer Welcome Sequence
Write a welcome email sequence for a product or service that helps new customers reach their first useful result, one clear step per email.
- communication
- writing
3 blanks to fill
Product Announcement Email
Announce a new feature or product by email: who it's for, how to start using it and any known limitations, without hype or vague promises.
- communication
- writing
3 blanks to fill
Cold Outreach Email
Write a first-touch email to a type of recipient using your context, honest claims and an easy ask, plus the facts to check before you send it.
- communication
- writing
3 blanks to fill
Email Subject Line Tester
Get subject line options for an email's purpose, each with the angle it takes explained, and none of the clickbait or fake urgency that backfires.
- communication
- writing
4 blanks to fill
Executive Status Update Email
Summarise a project's status for executives in one email: progress since last time, the risks, decisions you need from them and key dates.
- communication
- writing
3 blanks to fill
Deadline Extension Request
Ask for more time on a deliverable with a short reason, a revised date, the impact of the delay and your plan to keep that impact small.
- communication
- writing
4 blanks to fill
Introduction Email
Introduce two people by email with context on why they should talk, what each of them gains, and an easy way for either one to decline.
- communication
- writing
3 blanks to fill
Customer Complaint Response
Reply to a customer complaint by email with empathy, the facts you know, the next steps and no promises your team hasn't already approved.
- communication
- writing
3 blanks to fill
Invoice Reminder Email
Send a courteous reminder about an unpaid invoice with the amount, due date, how to pay and who to contact, firm without being rude.
- communication
- writing
3 blanks to fill
Out-of-Office Message
Write an out-of-office reply for your dates away that says when you'll respond and who to contact in the meantime for anything urgent.
- communication
- writing
3 blanks to fill
Internal Change Announcement
Email your team or company about a change: the reason, the timeline, the impact, what people need to do and where they can get answers.
- communication
- writing
3 blanks to fill
Email Thread Summarizer
Paste a long email thread and get its decisions, open questions, owners, deadlines and any disagreements that are still unresolved.
- communication
- writing
3 blanks to fill
Email Tone and Risk Auditor
Check an email before you send it for ambiguity, tone, privacy slips, commitments you didn't mean to make and context the reader lacks.
- communication
- writing
3 blanks to fill
Email-to-Action Converter
Turn emails or a thread into a prioritised task list with owners, due dates only where stated, dependencies and the quote each task came from.
- communication
- writing
How to use these
- Open a prompt and fill the blanks. The words in capitals are the parts that change each time: a topic, an audience, a deadline. How blanks work
- Save the ones you'll use again. They go into your private library with the blanks kept, so next time you only fill them in.
- Use them where you chat. The Chrome extension puts a saved prompt into ChatGPT, Claude, Gemini or Perplexity in one click.