Save My Prompts

HR prompts for hiring, onboarding and people teams

For HR teams, recruiters and managers who hire, onboard and support people, with fairness and privacy built into every prompt. Every prompt has blanks in capitals, like [ROLE] and [POLICY], for the parts that change. Fill them in on the prompt's page and copy the result, or save the prompt to your Save My Prompts library and fill it in from the extension right inside ChatGPT, Claude or Gemini.

20 promptsUpdated 18 Oct 2026
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  1. 5 blanks to fill

    Structured Job Description

    Write an inclusive job description for a role, with outcomes and responsibilities, and must-have criteria kept clearly apart from nice-to-haves.

    • hr
    • people-operations
    • workplace

  2. 3 blanks to fill

    Interview Rubric Designer

    Build a structured interview rubric for a role: job-related competencies, behavioural anchors and scoring guidance every interviewer applies.

    • hr
    • people-operations
    • workplace

  3. 4 blanks to fill

    Candidate Interview Question Set

    Draft a consistent set of interview questions for a role that test the skills that matter and steer clear of personal or discriminatory topics.

    • hr
    • people-operations
    • workplace

  4. 3 blanks to fill

    Candidate Rejection Email

    Write a respectful rejection email for a candidate at any hiring stage, without feedback you can't back up or promises about future roles.

    • hr
    • people-operations
    • workplace

  5. 4 blanks to fill

    New Hire Onboarding Plan

    Create an onboarding plan for a new hire over a set period, with owners, the access to set up, learning milestones and regular check-ins.

    • hr
    • people-operations
    • workplace

  6. 3 blanks to fill

    Employee Survey Analyzer

    Analyse anonymised employee survey results for themes and their limits, protecting confidentiality and avoiding guesses about demographic groups.

    • hr
    • people-operations
    • workplace

  1. 5 blanks to fill

    Manager's Performance Review Framework

    For managers reviewing someone in their team, a fair, evidence-based review covering results, behaviours, support given and goals for next period.

    • hr
    • people-operations
    • workplace

  2. 5 blanks to fill

    Employee Development Plan

    For managers, a development plan for someone in your team, with practice on real work, the support you'll give, check-ins and evidence of progress.

    • hr
    • people-operations
    • workplace

  3. 3 blanks to fill

    HR Policy Plain-Language Rewrite

    Rewrite an HR policy in plain language that employees understand, keeping its meaning intact and flagging anything that needs legal review.

    • hr
    • people-operations
    • workplace

  4. 3 blanks to fill

    Employee Announcement Draft

    Draft an internal announcement about a change at work: what's known, what isn't decided yet, who's affected and where people can ask questions.

    • hr
    • people-operations
    • workplace

  5. 3 blanks to fill

    Workplace Conflict Conversation Guide

    Prepare a neutral guide for a conversation about a workplace issue, focused on observable behaviour, impact, listening and agreed next steps.

    • hr
    • people-operations
    • workplace

  6. 3 blanks to fill

    Exit Interview Theme Summary

    Summarise de-identified exit interview feedback into themes and possible actions for leadership, without exposing anyone who has left.

    • hr
    • people-operations
    • workplace

  1. 3 blanks to fill

    Compensation Review Preparation

    Prepare a compensation review checklist from role levels and pay data, flagging fairness risks, data quality problems and legal review needs.

    • hr
    • people-operations
    • workplace

  2. 3 blanks to fill

    People Metrics Definition Sheet

    Define HR metrics such as turnover or time to hire, with formulas, data sources, privacy safeguards and cautions on how to interpret them.

    • hr
    • people-operations
    • workplace

  3. 3 blanks to fill

    Recruitment Process Audit

    Audit your hiring process for consistency, candidate friction, accessibility, job relevance and avoidable bias, with fixes in order of priority.

    • hr
    • people-operations
    • workplace

  4. 3 blanks to fill

    Manager One-to-One Guide

    Plan a one-to-one meeting between a manager and an employee that balances work priorities, a wellbeing check-in, feedback and support.

    • hr
    • people-operations
    • workplace

  5. 3 blanks to fill

    Return-to-Work Conversation Plan

    Plan a respectful return-to-work conversation after a period of leave, focused on work needs and adjustments, without asking for private details.

    • hr
    • people-operations
    • workplace

  6. 3 blanks to fill

    Employee Recognition Message

    Write a recognition message for a colleague's contribution that names the specific difference they made, without exaggerated praise.

    • hr
    • people-operations
    • workplace

  1. 3 blanks to fill

    HR FAQ Builder

    Turn approved HR policy documents into employee FAQs with clear answers, a reference to the source and when to escalate a question to HR.

    • hr
    • people-operations
    • workplace

  2. 3 blanks to fill

    Workforce Change Impact Map

    Map how a proposed organisational change affects people: the groups affected, the unknowns, communication needs and ways to soften the impact.

    • hr
    • people-operations
    • workplace

How to use these

  1. Open a prompt and fill the blanks. The words in capitals are the parts that change each time: a topic, an audience, a deadline. How blanks work
  2. Save the ones you'll use again. They go into your private library with the blanks kept, so next time you only fill them in.
  3. Use them where you chat. The Chrome extension puts a saved prompt into ChatGPT, Claude, Gemini or Perplexity in one click.

More in the prompt library